Volunteer Name

Teddy Bears Picnic Return to Webinar Home Page

One Day Brandywine Valley Driving Club Schooling Show

HDT/Combined Test/Pleasure Marathon called the Teddy Bear Trot

Day: Fri

Job: Cones Course Setup

Station:

Responsibilities: Follow directions of course designer in placing cones, boxes, letters, signs and boundries for the cones course.

Day: Fri

Job: Cones Course Designer

Station: Cones Arena

Responsibilities: Design and Build Cones Course

Day: Fri

Job: Cones Decorator

Station: Cones Arena

Responsibilities: Decorate the Cones Ring

Day: Sat

Job: Clinician

Station: Meet at Dressage 1

Responsibilities: Run the pre-event Clinic

Day: Sat

Job: Clinician

Station: Meet at Secretary

Responsibilities: Run the pre-event Clinic

Day: Sat

Job: Show Day Secretary

Station: Tower

Responsibilities: Manage Competitors, Packets & Officials

Day: Sat

Job: Volunteer Setup Team

Station: Tower

Responsibilities: Set up badges, lists, volunteer goodie bags, etc. to be ready for Volunteer Checkin.

Day: Sun

Job: Floater

Station: Assigned Stations

Responsibilities: Fill position on any team

Day: Sun

Job: Cones Steward

Station: Cones Area

Responsibilities: Brief volunteers and assign setters to cones. Manage overall flow of cones ring(s) and handle any issues. Call wheel measurements to setters using radio. Verify ring is set, notify faults. Assist the judge as requested

Day: Sun

Job: Medical Services

Station: Cones Area

Responsibilities: Handle medical emergencies at the event

Day: Sun

Job: Cones Judge

Station: Cones Arena

Responsibilities: Judge Cones Event. Determine penalties and times. Sign scoresheet.

Day: Sun

Job: Cones Backup Timer

Station: Cones Ring

Responsibilities: Start watch when 1st nose passes thru start. Stop watch when 1st nose passes thru finish. Stop while on course if Judge rings bell; start when rings bell again. Confer with Official Timer.

Day: Sun

Job: Cones Official Timer

Station: Cones Ring

Day: Sun

Job: Cones Ring InGate

Station: Cones Ring

Responsibilities: Manage flow in/out of arena, greet entries & give instructions as directed by judge, radio entry entering & leaving.

Day: Sun

Job: Cones Scribe/Radio

Station: Cones Ring

Responsibilities: Radio: "Entry #___ entering. " At Judge's command, record ball down & radio ball down cone numbert. At Judge's command, record errors & radio errors. At Judges's command record time & radio time. Record penalties and total on sheet. Get Judge to sign sheet at end of class.

Day: Sun

Job: Cones Setter

Station: Cones Ring

Responsibilities: Set cones width at measurement called out. Raise measuring stick if ball falls off one of your cones. Lower stick when Judge acknowledges. Reset any cones touched when out of sight of horse. At end of event, gather all equipment to mid-ring.

Day: Sun

Job: Grounds General Support

Station: Course

Responsibilities: Go where needed and set up, move or repair elements of the course, volunteer/judge shelters, boundries, trash cans, etc.

Day: Sun

Job: Marathon Course Pickup

Station: Course

Responsibilities: Follow last entry by 5 minutes and pick up signs, etc. that mark the course. DO NOT TAKE SIGN/GATES OFF HAZARDS. Gates need to be left up in case of inquires or protests.

Day: Sun

Job: TB Trot Ender

Station: End of Trot

Responsibilities: Check competitors do not stop or deviate in last 500m. Record finish time (as 1st nose crosses) on form & honey card; note vehicle damage (see rules), initial, instruct whip to move to Vet Check. Give Honey Card to Judge at End

Day: Sun

Job: End of E Judge

Station: End of Trot/E

Responsibilities: Review Green Card. Calculate over/under seconds. Get Driver signature. Ask driver about any problems on course.

Day: Sun

Job: Sec. E End/Pinnies

Station: End of Trot/E

Responsibilities: Check competitors do not stop or deviate in last 500m. Record finish time (as 1st nose crosses) on form & green card; note vehicle damage (see rules), initial, instruct whip to move to Vet Check. KEEP GREEN CARD! COLLECT PINNY!

Day: Sun

Job: Hazard Backup Timer/Radio

Station: Hazard 1

Responsibilities: Operate backup stopwatch. Spot Entry. Start watch as 1st nose passes thru the gate. Stop watch as 1st nose passes thru outgate (or when Official Timer drops hand for 2-gate hazards). Call time to Official Timer (1/100 secs) Observe assigned gates before/after hazard and report failure to pass thru in correct order to Hazard Judge. Call: " Hazard # ___ : Entry # ___ entering." Call:" Hazard __ : Entry #___ completed in___Min ___.___Sec (all numbers on stop watch). " Call: "Hazard #___: Holdup on Entry # _____." if required.

Day: Sun

Job: Hazard Observer

Station: Hazard 1

Responsibilities: Lead hazard team, draw/check route on score form, note errors/corrections/holdups/gait faults on score form, put on sticker if any anomolies, decide time, record time. Stay at end for appeals.

Day: Sun

Job: Hazard Observer Asst.

Station: Hazard 1

Responsibilities: Observe the route the competitor takes and assist Hazard Observer in completing score sheet. Record time and errors on backup sheet. Also act as backup to official timer.

Day: Sun

Job: Hazard Official Timer

Station: Hazard 1

Responsibilities: Operate electronic timer and stopwatch backup timer. Spot Entry. Start watch as 1st nose passes thru the gate. Call Entry # to Hazard Observer. Stop watch as 1st nose passes thru outgate (or when Timer 2 drops hand for 2-gate hazards). Call time to Hazard Observer (1/100 secs)

Day: Sun

Job: Hazard Backup Timer/Radio

Station: Hazard 2

Day: Sun

Job: Hazard Observer

Station: Hazard 2

Day: Sun

Job: Hazard Observer Asst.

Station: Hazard 2

Responsibilities: Observe the route the competitor takes and assist Hazard Observer in completing score sheet. Record time and errors on backup sheet. Also act as backup to official timer.

Day: Sun

Job: Hazard Official Timer

Station: Hazard 2

Day: Sun

Job: Hazard Backup Timer/Radio

Station: Hazard 3

Day: Sun

Job: Hazard Observer

Station: Hazard 3

Day: Sun

Job: Hazard Observer Asst.

Station: Hazard 3

Responsibilities: Observe the route the competitor takes and assist Hazard Observer in completing score sheet. Record time and errors on backup sheet. Also act as backup to official timer.

Day: Sun

Job: Hazard Official Timer

Station: Hazard 3

Day: Sun

Job: Hazard Backup Timer/Radio

Station: Hazard 4

Day: Sun

Job: Hazard Observer

Station: Hazard 4

Day: Sun

Job: Hazard Observer Asst.

Station: Hazard 4

Responsibilities: Observe the route the competitor takes and assist Hazard Observer in completing score sheet. Record time and errors on backup sheet. Also act as backup to official timer.

Day: Sun

Job: Hazard Official Timer

Station: Hazard 4

Day: Sun

Job: Hazard Backup Timer/Radio

Station: Hazard 5

Day: Sun

Job: Hazard Observer

Station: Hazard 5

Day: Sun

Job: Hazard Observer Asst.

Station: Hazard 5

Responsibilities: Observe the route the competitor takes and assist Hazard Observer in completing score sheet. Record time and errors on backup sheet. Also act as backup to official timer.

Day: Sun

Job: Hazard Official Timer

Station: Hazard 5

Day: Sun

Job: Marathon Hospitality Runner

Station: Hosp Cart

Responsibilities: Transport voluteers to stations and back. Make regular rounds to Entry Gate, Hazard Teams, Road Crossing Guards and Spotters with drinks, ice, snacks, lunches & relief people.

Day: Sun

Job: Picnic Hospitality

Station: Picnic Table

Responsibilities: Monitor picnic tables to assure competitors/volunteers/officials are happy.

Day: Sun

Job: Dressage Ring InGate

Station: Ring 1

Responsibilities: Manage flow in/out of arena, greet entries & give instructions as directed by judge, radio entry entering & leaving, open & close in-gate. Hand Laurels Placard to competitor as they leave.

Day: Sun

Job: Dressage Judge

Station: Ring 1C

Responsibilities: Judge Dressage Tests

Day: Sun

Job: Dressage Scribe

Station: Ring 1C

Responsibilities: Neatly & clearly record scores and comments from Judge on forms provided. Check completeness & get Judge to sign then give to score runner. Also record on backup sheet provided

Day: Sun

Job: Dressage Ring InGate

Station: Ring 2

Day: Sun

Job: Dressage Judge

Station: Ring 2C

Responsibilities: Judge Dressage Tests

Day: Sun

Job: Dressage Scribe

Station: Ring 2C

Responsibilities: Neatly & clearly record scores and comments from Judge on forms provided. Check completeness & get Judge to sign then give to score runner. Also record on backup sheet provided

Day: Sun

Job: Dressage Warm Up

Station: Ring1 Warm Up

Responsibilities: Manage flow to arena, keep entries informed of who they are after & when to go to arena.

Day: Sun

Job: Dressage Warm Up

Station: Ring2 Warm Up

Responsibilities: Manage flow to arena, keep entries informed of who they are after & when to go to arena.

Day: Sun

Job: Cones Score Runner

Station: Score ATV

Responsibilities: Collect score sheets from scribe for each ring. Assure they are signed before leaving the ring. Quick roundtrips help everyone.

Day: Sun

Job: Dressage Score Runner

Station: Score ATV

Responsibilities: Collect scores from Judges; assure sheets are signed before leaving the Judge. assure sheets for each entry stay together; deliver to scorer. Quick roundtrips help everyone. Collect score sheets form Presentation if assigned.

Day: Sun

Job: Marathon Score Runner

Station: Score ATV

Responsibilities: Collect score sheets from assigned Hazards and Green Cards from End of E and deliver to scorer. Quick roundtrips help everyone. Transport volunteers to stations and back.

Day: Sun

Job: Ribbons & Awards Team Lead

Station: Scoring

Responsibilities: Manage Ribbons & Awards

Day: Sun

Job: Scoring Assistant

Station: Scoring

Responsibilities: Help Scoring Team Leader Record Scores/Calc Penalty Points, Publish Results

Day: Sun

Job: Scoring Team

Station: Scoring

Responsibilities: Help Scoring Team Leader Record Scores/Calc Penalty Points, Publish Results

Day: Sun

Job: Scoring Team Leader

Station: Scoring

Responsibilities: Record Scores/Calc Penalty Points, Publish Results

Day: Sun

Job: TB Trot Starter

Station: Start of Trot

Responsibilities: Record start time on form & honey card and give honey card, give 2 min, 30 sec, 10 sec & count down.

Day: Sun

Job: Marathon Safety Check

Station: Start Trot

Responsibilities: Check Prelim Harness/Carriage for safety issues & assure proper spares. If required: Using a fresh pair of exam gloves for each horse, check bit for unapproved construction. (see rules or ask TD).

Day: Sun

Job: Sec. E Start (1 Section)

Station: Start Trot/E

Responsibilities: Record start time on form & green card,write time allowed on green card; initial green card, give green card to competitor, give 2 min, 30 sec, 10 sec & count down, radio entry start. GIVE OUT THE PINNIES! BE SURE COMPETITOR TAKES GREEN CARD.

Day: Sun

Job: Watch Bear

Station: T1 - Bear Answer

Responsibilities: Watch TB Trot competitor perform designated task and award "Good Bear Points" according to the rules on the TB Trot Task Card. Write points on Backup Sheet and Honey Card that each competitor carries.

Day: Sun

Job: Watch Bear

Station: T2 - Candy Basket

Day: Sun

Job: Watch Bear

Station: T3 - Get Ball

Day: Sun

Job: Watch Bear

Station: T3 - Throw Ball

Day: Sun

Job: Watch Bear

Station: T4 - Parallel Rails

Day: Sun

Job: Watch Bear

Station: T5 - Water Hazard

Day: Sun

Job: Watch Bear

Station: T6 - Zig Zag

Day: Sun

Job: Watch Bear

Station: T7 - Stop and Back

Day: Sun

Job: Watch Bear

Station: T8 - What did you see

Day: Sun

Job: Radio Manager

Station: Tower

Responsibilities: Plan radio needs and assignments for each day. Plan channels, label radios and work with Vol Equip Mgr to give out. Work with Hospitality Runners to change batteries. Collect radios at end of each day and recharge.

Day: Sun

Job: Stopwatches & Clocks

Station: Tower

Responsibilities: Assure all clocks are synchronized and all stop watches work. Give to volunteer equipment manager.

Day: Sun

Job: Volunteer Hospitality

Station: Tower

Responsibilities: Monitor morning and lunch tables to assure volunteers/officials are happy.

Day: Sun

Job: Volunteer Tent Manager Team

Station: Tower

Responsibilities: Check in volunteers, assure they get general packet, work with runners to get vol to stations on time, answer questions, assure hazard teams remain until released, get volunteer feedback.

Day: Sun

Job: Grounds General Support

Station: Trot Course

Responsibilities: Go where needed and set up, move or repair elements of the course, volunteer/judge shelters, boundries, trash cans, etc.

Day: Sun

Job: Vet Box - End of E: Scribe

Station: Vet Box End of E

Responsibilities: Record temperature, heart rate, respiration, time for check back and vet comments on forms provided.

Day: Sun

Job: Vet. Tech.

Station: Vet Box End of E

Responsibilities: Assist. Vets In Vet Boxes

Day: Sun

Job: Veterinarian

Station: Vet Box End of E

Responsibilities: Vet check at end of E. Veterinary emergencies at the event. Selection of "Best Conditioned" winner.

Day: Sun

Job: Wheel Measurer

Station: Warm Up

Responsibilities: Place cones against widest part of wheels before entry goes to Presentation or Dressage. Measure width between cones. Add clearance & record on forms provided. Chat encouragingly to the competitor.

Day: Prior

Job: Volunteer Setup Team

Station: Clipboards

Responsibilities: Set up badges, lists, volunteer goodie bags, etc. to be ready for Volunteer Checkin.

Day: Thur/Fri

Job: Dressage Ring Setup

Station: Dressage Rings

Responsibilities: Set up Dressage Rings

Day: Fri - Sun

Job: Technical Delegate

Station: Grounds

Responsibilities: Oversee the event and interpret the rules. Act as the Ground Jury.

Day: All Days

Job: Show Secretary

Station: Tower

Responsibilities: Manage All Administrative Aspects of the Show

Day: All Days

Job: Volunteer Chair

Station: Tower

Responsibilities: Recruite Volunteers, assign to jobs, notify of assignments, confirm commitments, troubleshoot during the event.

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Bobbi Hager Copyright © 2011. All rights reserved. Revised: 07/20/11

Bobbi Hager Copyright © 2011. All rights reserved.
Revised: 07/20/11